At the Board meeting today, the complete agenda packet given to Board members was not provided to homeowners.
§ 55-79.75.B states: "Unless otherwise exempt as relating to an executive session pursuant to subsection C, at least one copy of all agenda packets and materials furnished to members of the executive organ or subcommittee or other committee thereof for a meeting shall be made available for inspection by the membership of the unit owners' association at the same time such documents are furnished to the members of the executive organ."
The Board did vote to put the agenda packets on the Southampton website, but whether or not these too will be incomplete is not clear.
The October 16, 2007 item "New Board has duty to recover funds improperly disbursed" was on the agenda, but the letter itself was missing. This item will be taken up at the next Board meeting.
Sent fax asking that the Board comply with all requirements of § 55-79.75.
Showing posts sorted by relevance for query agenda packet. Sort by date Show all posts
Showing posts sorted by relevance for query agenda packet. Sort by date Show all posts
Thursday, December 13, 2007
Sunday, July 1, 2007
Meeting agenda and information packets
We've received information that homeowners attempting to get copies of the agenda and "information packets" prior to the meetings of the Board of Directors are, in effect, being denied this information.
We received a copy of such a request to the Board of Directors and CMS dated August 6, 2003. Apparently upon receipt of this request the Board began a new policy. Agendas and information packets, which had been available to the Board of Directors well ahead of meetings since the founding of the condominium, would now be made available at the start of the meeting. This, of course, is not a very efficient method.
On January 11, 2007, during a three minute Executive Session, the Board of Directors “resolved to satisfy the request for reimbursement of legal fees.” How an unelected Board, having received their agenda and information packet at the start of the meeting, could resolve to do so in three minutes is beyond comprehension.
The Virginia Condominium Act § 55-79.75 states:
"Unless otherwise exempt as relating to an executive session pursuant to subsection C, at least one copy of all agenda packets and materials furnished to members of the executive organ or subcommittee or other committee thereof for a meeting shall be made available for inspection by the membership of the unit owners' association at the same time such documents are furnished to the members of the executive organ."
We received a copy of such a request to the Board of Directors and CMS dated August 6, 2003. Apparently upon receipt of this request the Board began a new policy. Agendas and information packets, which had been available to the Board of Directors well ahead of meetings since the founding of the condominium, would now be made available at the start of the meeting. This, of course, is not a very efficient method.
On January 11, 2007, during a three minute Executive Session, the Board of Directors “resolved to satisfy the request for reimbursement of legal fees.” How an unelected Board, having received their agenda and information packet at the start of the meeting, could resolve to do so in three minutes is beyond comprehension.
The Virginia Condominium Act § 55-79.75 states:
"Unless otherwise exempt as relating to an executive session pursuant to subsection C, at least one copy of all agenda packets and materials furnished to members of the executive organ or subcommittee or other committee thereof for a meeting shall be made available for inspection by the membership of the unit owners' association at the same time such documents are furnished to the members of the executive organ."
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