Meeting agenda and information packets

We've received information that homeowners attempting to get copies of the agenda and "information packets" prior to the meetings of the Board of Directors are, in effect, being denied this information.

We received a copy of such a request to the Board of Directors and CMS dated August 6, 2003. Apparently upon receipt of this request the Board began a new policy. Agendas and information packets, which had been available to the Board of Directors well ahead of meetings since the founding of the condominium, would now be made available at the start of the meeting. This, of course, is not a very efficient method.

On January 11, 2007, during a three minute Executive Session, the Board of Directors “resolved to satisfy the request for reimbursement of legal fees.” How an unelected Board, having received their agenda and information packet at the start of the meeting, could resolve to do so in three minutes is beyond comprehension.

The Virginia Condominium Act § 55-79.75 states:

"Unless otherwise exempt as relating to an executive session pursuant to subsection C, at least one copy of all agenda packets and materials furnished to members of the executive organ or subcommittee or other committee thereof for a meeting shall be made available for inspection by the membership of the unit owners' association at the same time such documents are furnished to the members of the executive organ."